Assist in the application of public meetings law for the scheduling of meetings and in providing proper notice in accordance with the City Charter and applicable state law.Tasks specific to the Administration Department: Trains clerical and other support staff as assigned.Maintains records, files and books to provide accurate information on activities and actions files letters, forms, memos and other information retrieves and routinely logs information as necessary, executes meeting arrangements and tracks/manages office budget.Independently researches and prepares reports on a variety of subjects compares or compiles data to produce assigned reports by checking data, making necessary contacts, and producing data in final form develops recommendations based on data collected.
Specific tasks vary by area of responsibility. Areas may include, but are not limited to, specialized skills and duties in the areas of human resources, computer systems, records retention, elections, conformance with State and Federal mandates, or other responsibilities as assigned. Performs a variety of tasks requiring a specialized area of expertise.Provides information to the public and to City departments by telephone, in person, and in writing explaining City policies, procedures and timeliness to ensure compliance with and an understanding of City rules, regulations or functions.May compose routine letters, memos and notices, small and major reports, plans, and other material on general and technical subjects from handwritten copy or rough draft may photocopy and distribute materials to designated persons or locations.Contributes to a positive work environment.(An employee in this classification may perform any of the following duties however, these examples do not include all the specific tasks that an employee may be expected to perform) Considerable knowledge of City policies and procedures and the ability to apply policies without the presence of clear procedures are required at this level. Duties are varied and are carried out with a high degree of confidentiality, discretion, and independent judgment. Under the general supervision of the City Recorder, position performs a wide variety of responsible, complex and advanced secretarial and clerical work requiring knowledge of a special field. Are you looking for a career offering excellent benefits, every other Friday off and working alongside an amazing team? The City of West Linn is hiring an Administrative Assistant with these benefits and more.
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